AGM and EGM Management

General meetings, run properly

Your general meetings are where shareholders hold the board to account. A defective notice or a mishandled proxy can invalidate a resolution, so the detail matters.

Horizon Governance manages the whole process, from the first timetable to the final ASX announcement of results.

Annual general meetings

A public company must hold an AGM at least once each calendar year, within five months after the end of its financial year. Listed companies must give at least 28 days' notice. We look after:

• the AGM timetable, working back from your reporting date

• the notice of meeting, explanatory memorandum and proxy form

• resolutions on director elections, the remuneration report and equity grants

• liaison with your share registry, auditor and legal advisers

• the chair's script and meeting procedure

• minutes and announcing the results

Extraordinary general meetings

Transactions, capital raisings and changes to your constitution often need shareholder approval between AGMs. We prepare EGM documents to tight timeframes and make sure resolutions meet both the Corporations Act and the Listing Rules.

Hybrid and virtual meetings

We help you decide whether a physical, hybrid or virtual meeting suits your company and your constitution, and run it smoothly on the day.

Shareholder communications

Clear communication builds trust between meetings too. We help prepare shareholder letters, investor updates and responses to shareholder questions.