Frequently Asked Questions

Can a company secretary manage our corporate registers?

Yes, a company secretary is responsible for managing corporate registers, ensuring they are accurate, up-to-date, and compliant with regulatory requirements. Corporate registers include records of shareholders, directors, company charges, and other statutory information required under the Corporations Act.

For ASX-listed companies, the company secretary also maintains a register of substantial shareholders and monitors changes in holdings to ensure compliance with ASX Listing Rules. They update these registers regularly and ensure they reflect changes such as share issuances, transfers, or director appointments.

A company secretary ensures that registers are properly maintained and available for inspection when required. They also manage related tasks like issuing share certificates, updating the share registry, and providing reports on shareholder structures or director interests.

Outsourcing the management of corporate registers is an effective way to ensure compliance and accuracy without burdening internal resources. Professional governance services use advanced tools to streamline register maintenance, ensuring all records meet regulatory standards.

By keeping corporate registers well-organised and up-to-date, a company secretary supports transparency, regulatory compliance, and efficient business operations.